In today’s highly competitive business landscape, Certified Public Accountant (CPA) firms are constantly seeking innovative strategies to enhance their profitability and operational efficiency. One proven approach that has gained significant traction is outsourcing tax preparation services. By entrusting tax-related tasks to external service providers, CPA firms can unlock substantial cost savings while simultaneously streamlining their operations. In this blog, we will delve into how outsourced tax preparation services can save over 80% of a CPA firm’s costs. 

But before diving into the benefits and how outsourced tax preparation save CPA firm’s costs let’s see some statistics which show accounting is a service that is mostly outsourced by businesses. According to Zippia, 37% of businesses outsource their accounting services, and in accounting also 71% of businesses outsource tax preparation services.  

How can Outsourced Tax Preparation help CPA firms?   

Here are some ways in which outsourcing tax preparation services can save 80% of the cost of CPA firms:

1. Reduced Labor Costs:

One of the primary advantages of outsourcing tax preparation services is the significant reduction in labor costs. By leveraging the global labor market, CPA firms can access highly skilled tax professionals in countries with lower wage rates. This wage differential allows firms to secure the expertise they need at a fraction of the cost of hiring and maintaining an in-house team. The resulting cost savings can easily exceed 80%, providing a substantial boost to the firm’s bottom line. 

2. Elimination of Overhead Expenses:

Maintaining an in-house tax preparation team comes with a range of overhead expenses, including office space, equipment, software licenses, utilities, employee benefits, and training costs. By outsourcing tax preparation services, these expenses can be greatly reduced or eliminated altogether. Outsourcing partners have their own infrastructure and resources, alleviating the need for the CPA firm to invest in costly overhead. This shift allows the firm to redirect resources toward revenue-generating activities. 

3. Scalability and Flexibility:

The ability to scale operations up or down as needed is another key advantage of outsourcing tax preparation services. CPA firms often experience peak workloads during tax seasons, necessitating additional resources. Instead of hiring and training temporary staff, outsourcing provides a flexible solution. The external service provider can quickly ramp up their resources to handle the increased workload, saving the firm from the costs associated with onboarding and managing temporary employees. 

4. Improved Efficiency and Productivity:

Outsourcing tax preparation services allows CPA firms to leverage the expertise and streamlined processes of specialized providers. These providers have established workflows, best practices, and access to the latest tax preparation software. By adopting these efficient methods, firms can increase their overall operational efficiency and productivity. This improved productivity enables them to handle a larger client base with the same or fewer resources, resulting in significant cost savings. 

5. Focus on Core Competencies:

According to a Deloitte survey of outsourcing, they get to know that 65% of businesses cab more focus on their core competencies. By outsourcing routine tax preparation tasks, CPA firms can free up their in-house resources to focus on their core competencies. Rather than dedicating valuable time and effort to time-consuming tax compliance tasks, firms can allocate their skilled professionals to higher-value activities such as tax planning, advisory services, and client relationship management. This strategic reallocation of resources enhances the firm’s ability to generate revenue and provide exceptional value to clients. 

Benefits that businesses get after outsourcing

6. Access to Specialized Expertise:

Outsourcing tax preparation services provides CPA firms with access to a wider talent pool and specialized expertise. External service providers often have teams of professionals who specialize in various tax areas and possess in-depth knowledge of complex tax issues. By leveraging their expertise, CPA firms can ensure accurate and compliant tax returns while avoiding costly errors or omissions. This access to specialized knowledge enhances the quality of services provided and contributes to long-term cost savings. 

7. Technology and Infrastructure Savings:

Outsourcing tax preparation services often include access to advanced tax software and technology infrastructure. These external providers invest in cutting-edge tools and systems to streamline tax processes and ensure accuracy. By leveraging their technology resources, CPA firms can avoid the need to invest in expensive software licenses and hardware infrastructure, leading to substantial cost savings. 

8. Reduction in Training and Recruitment Expenses:

Hiring and training tax professionals can be a time-consuming and costly process for CPA firms. By outsourcing tax preparation, firms can bypass these expenses altogether. The external service provider is responsible for recruiting and training their own staff, eliminating the need for the CPA firm to allocate resources toward talent acquisition and development. 

9. Risk Mitigation and Compliance:

Outsourcing tax preparation services can help mitigate risks associated with compliance errors and regulatory changes. Specialized outsourcing providers stay updated with the latest tax regulations, ensuring accurate and compliant tax returns. By avoiding penalties and fines resulting from compliance errors, CPA firms can save significant costs in the long run. 

10. Improved Turnaround Time:

Outsourcing tax preparation services can lead to improved turnaround times for client deliverables. External providers often have dedicated teams and streamlined processes to handle tax returns efficiently. Faster turnaround times can result in increased client satisfaction, repeat business, and referrals, ultimately contributing to revenue growth for the CPA firm. 

11. Reduced Seasonal Fluctuations:

For CPA firms, tax seasons often come with fluctuations in workload and staffing requirements. By outsourcing tax preparation services, firms can minimize the impact of seasonal fluctuations on their internal workforce. Instead of managing temporary employees or experiencing the stress of managing overwhelming workloads, the firm can rely on the scalability of the outsourcing provider to handle peak seasons, thus optimizing resource allocation and minimizing costs. 

12. Improved Cost Predictability:

Outsourcing tax preparation services can provide CPA firms with more predictable and manageable costs. External service providers often offer fixed or transparent pricing models, enabling firms to budget and forecast their expenses accurately. This predictability allows CPA firms to optimize their financial planning and allocate resources more efficiently. 


In conclusion, outsourcing tax preparation services is a game-changer for CPA firms seeking to reduce costs while enhancing their operational efficiency. With potential savings of over 80%, this strategic move allows firms to tap into a global talent pool, access specialized expertise, and leverage streamlined processes and technology infrastructure. By partnering with a trusted outsourcing provider like Charterfields, CPA firms can unlock substantial cost savings, focus on core competencies, and improve client satisfaction.  

Take the leap and outsource your tax preparation services at Charterfields today to drive growth, streamline operations, and maximize profitability. Contact us now for a consultation and discover the transformative power of outsourcing. Contact us on